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To Mail or Not to Mail a Thank You? That is the Question.

1 December, 2015

Good news! You got the interview and you think you nailed it. Now what?

Good news! You got the interview and you think you nailed it. Now what?

How do you follow up, and show your continued interest in and appreciation for the opportunity? Do you give the recruiter a call, send a quick e-mail, or mail a thank you letter? In many ways, you can’t go wrong. A “thank you” is appreciated regardless of how and when it arrives. But, here is my advice as to why you should send an e-mail instead of a snail mail.



The Fast-Paced Work Environment

Due to technology advancements, the work environment has become more efficient, but also more intense. According to CEB Corporate Leadership Council’s research, today’s enterprises must operate at speeds faster than ever before. More than 70 percent of organizations report that the rate of change has increased and that they expect further increases in the next three years.

Due to this, the need for a fully staffed team is urgent. Teams want to fill positions quickly, thus recruiters are pressured to find the best talent as fast as possible. To stay competitive, you need to keep up with the pace and let your interest be known quickly, so it can be considered during the decision making process.

The Elusive Corporate Mailbox

At some point everyone has mailed a letter that arrived to its destination three weeks too late. The postal system is complex, and it becomes even more complicated when mail arrives to a corporate office and then has to be sorted and routed to 24 floors. There is definitely a chance that your letter might never arrive to an employee’s work mailbox or, if it does, it arrives three weeks later. And, this all assumes that the employee regularly checks his or her mailbox, which may or may not be the case.

The Digital Trend

Sadly, paper is a dying medium. Magazine and newspaper content can now be downloaded to your phone or tablet. The US Postal Service closed 82 mail processing centers and cut 15,000 jobs at the beginning of this year. Major newspapers are shutting down, as more and more people consume their news via tweets and texts.

Everything is moving toward a digital format and so should your thank you notes. However, even though you’re sending an e-mail, you should still be formal and thoughtful with your tone and word choice. Remember your audience and convey the same message as if you were sending a handwritten letter.

Some people may still argue or advise that a formal thank you note is best to send after an interview. As a lover of stationery, I can understand the argument; but to keep yourself competitive and in positive favor with the hiring team, my advice is to save yourself some stress (and a stamp) and just press “send” on your thank you note.

Sending it over e-mail will allow you to quickly follow up and guarantee the arrival of your appreciation. You’re likely to receive an e-mail response or even a follow up phone call from the recruiter—hopefully with good news.

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